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Set sharing permissions for a folder
1. If the Folder List is not visible, click the View menu, click Folder List, and then select the folder you want to share with another person.
2. Right-click the folder you want to share, and then click Properties on the shortcut menu.
3. Click the Permissions tab.
4. Click Add.
5. In the Type name or select from list box, type or select the name of the person you want to grant sharing permissions to.
6. Click Add, and then click OK.
7. In the Name box, click the name of the person you just added.
8. In the Roles box, click the permissions you want.
For Help on an option, click the question mark, and then click the option.
Tip: To set permissions for all your Outlook folders simultaneously, use the options on the Delegates tab (on the Tools menu, click Options).
Set sharing permissions for a delegate
1. On the Tools menu, click Options, and then click the Delegates tab.
2. Click Add.
3. In the Type name or select from list box, type the name of the delegate you want to set permissions for.
4. Click Add, and then click OK.
5. Click a type of permission for each Microsoft Outlook folder you want the delegate to have access to. For more information about delegate access permissions, click .
6. To send a message to notify the delegate of the delegate status and permissions you set, select the Automatically send a message to delegate summarizing these permissions check box.
7. If you want your delegates to view your private items, select the Delegate can see my private items check box.
Notes:
• If you want your delegate to be sent copies of your meeting requests and responses, give the delegate editor permission to your Calendar, and then select the Delegate receives copies of meeting-related messages sent to me check box.
• To add multiple delegates simultaneously, select multiple names in the Add Users dialog box. The permissions you select will apply to all of the delegates.
Change sharing permissions for a delegate
1. On the Tools menu, click Options, and then click the Delegates tab.
2. In the Delegates box, click the delegate you want to change permissions for.
3. Click Permissions, and then change the permissions for any Outlook folder that the delegate has access to. For information about delegate access permissions, click.
4. To send a message to notify the delegate of the changed permissions, select the Automatically send a message to delegate summarizing these permissions check box.
Note: If you want your delegate to be sent copies of meeting requests and responses sent to you, give the delegate editor permission to your Calendar, and then select the Delegate receives copies of meeting-related messages sent to me check box.
Allow a delegate to see private appointments
1. On the Tools menu, click Options, and then click the Delegates tab.
2. In the list, click the delegate that you want to allow to see private appointments.
3. Click Permissions.
4. Select the Delegate can see my private items check box.
Remove sharing permissions for a delegate
1. On the Tools menu, click Options, and then click the Delegates tab.
2. In the Delegates box, click the name of the delegate you want to remove permissions for.
3. Click Remove.
Tip: To remove multiple delegates simultaneously, hold down CTRL and click the delegates, and then click Remove.
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