Create a user profile
1. Click Start and point to Settings.
2. Click Control Panel.
3. Double-click the Mail icon.
4. On the Services tab, click Show Profiles.
5. On the General tab, click Add.
6. Select the Microsoft Exchange Server check box and click Next
7. Enter a name for the user profile in the Profile Name field and click Next.
8. In the Microsoft Exchange Server field, type THEXCHBEX. In the Mailbox field, enter the username @ a three letter code. The three letter code was selected during sign-up and is known to your systems administrator.
9. Click Next and then follow the instructions in the Inbox Setup Wizard.
Add an Outlook Address Book to a user profile
1. On the Tools menu, click Services.
2. On the Services tab, click Add.
3. In the Available information services box, click Outlook Address Book.
4. Click OK.
5. In the Services window, click OK.
6. Quit and restart Outlook.
Note: Only entries in contacts folders that are set up to appear in the Outlook Address Book display in the Address Book dialog box.
Add an additional Outlook mailbox to your user profile
This procedure will only work if you have been given permission to access the mailbox and mailbox items (e.g. Calendar, Contacts, Inbox etc.). Only the owner of the mailbox can set up these permissions. Permission to access the mailbox has to be set up first followed by the separate permissions for the required mailbox items and subfolders.
1. Click on Tools and select Services.
2. Click the Services.
3. In the The following information services box, click Microsoft Exchange Server.
4. Click on Properties.
5. Click the Advanced tab.
6. Click Add.
7. Enter the name of the additional mailbox in the Add mailbox field.
8. Click OK.
9. Click Apply and then OK in the Microsoft Exchange Server window.
10. Click OK in the Services window.
11. The added mailbox will now appear on your folder list.
Add a personal folder file to a user profile
1. Click on Tools and select Services.
2. On the Services tab, click Add.
3. In the Available information services box, click Personal Folders.
4. Click OK.
5. Specify the file name and location for your personal folder file.
6. Click Open.
7. In the Name box, enter a name for the personal folder file.
8. Select the options you want and click OK.
9. In the Services window, click OK
Add a Personal Address Book to a user profile
1. On the Tools menu, click Services.
2. On the Services tab, click Add.
3. In the Available information services box, click Personal Address Book.
4. Click OK.
5. On the Personal Address Book tab, enter a name for the Personal Address Book in the Name box.
6. In the Path box, enter the path of the Personal Address Book.
7. Click Apply and OK.
8. In the Services window, click OK.
9. Quit and restart Outlook.
Set up a computer for more than one user
1. Click Start and point to Settings.
2. Click Control Panel.
3. Double-click the Mail icon.
4. On the Services tab, click Show Profiles.
5. On the General tab, click Add.
6. Select the Microsoft Exchange Server check box and click Next
7. Enter a name for the user profile in the Profile Name field and click Next.
8. In the Microsoft Exchange Server field, type THEXCHBEX. In the Mailbox field, enter the username @ a three letter code. The three letter code was selected during sign-up and is known to your systems administrator.
9. Click Next and then follow the instructions in the Inbox Setup Wizard.
10. Click on Tools and select Options.
11. Click the Mail Services tab.
12. Click Prompt for a profile to be used.
13. Click OK.
14. Quit and restart Outlook.
15. In the Profile Name box, click the user profile you want to use.
Select a user profile to use when Outlook starts
1. Click on Tools and select Options.
2. Click the Mail Services tab.
3. To specify a user profile to be used every time you start Outlook, click Always use this profile, and then select the profile you want. To be prompted to select the user profile to use each time you start Outlook, click Prompt for a profile to be used.
4. Click Apply and click OK.
5. Quit and restart Outlook.
Note: If you chose to be prompted to select the user profile to use each time you start Outlook, you will be asked for a user name and a password when you start Outlook. I the User Name field, enter username @ a three letter code. The three letter code was selected during sign-up and is known to your systems administrator. In the Password field enter the password for the selected user.
Delete a user profile
1. Click on Start and point to Settings.
2. Click Control Panel.
3. Double-click the Mail icon.
4. On the Services tab, click Show Profiles.
5. On the General tab, click the profile you want to delete in the Profiles box.
6. Click Remove.
7. Click Yes to confirm.
8. Click Close.
Create a public folder
To create a public folder, you must have permission to create folders in an existing public folder. For information about how to obtain permission, see your administrator.
1. On the File menu, point to New, and then click Folder.
2. In the Name box, enter a name for the folder.
3. In the Folder contains box, click the type of folder you want to create. The type of folder determines the type of item the folder can contain.
4. In the Select where to place the folder box, click the public folder you want your new public folder to appear in.
Tip: You can copy a private folder to a public folder to quickly start a public folder with existing items.
Set sharing permissions for a public folder
You must have owner permission for a public folder to set sharing permissions for the folder. You can set permissions for only one folder at a time. For information about folder permissions, click.
1. If the Folder List is not visible, click the View menu, and then click Folder List.
2. Click Public Folders, and then right-click the folder you want to change sharing permissions for.
3. Click Properties on the shortcut menu.
4. Click the Permissions tab.
5. To set permissions that apply to everyone who can use the folder, click Default in the Name list.
In the Roles box, select the role you want to assign to everyone. Or create a custom role by selecting individual options below the Roles box.
For Help on an option, click the question mark, and then click the option.
6. To set different permissions for a particular person, click Add.
In the Type name or select from list box, enter the name of the person whose permission level you want to change, click Add, and then click OK. In the Names box, click the name you just added. In the Roles box, click the role you want for that person.
Specify the forms that are available for a folder
You must have editor, publishing editor, or owner permission to add forms to a private shared folder or a public folder. If the folder is a public folder, and you have owner permission, you can limit the forms that are available to other people who use the folder.
1. If the Folder List is not visible, click the View menu, and then click Folder List.
2. Click Public Folders, and then right-click the folder you want to specify forms to be available for.
3. Click Properties on the shortcut menu.
4. Click the Forms tab, and then click Manage.
5. In the box to the left, select the forms you want to use in the folder, and then click Copy.
If the form is in a different forms library, click Set to change the library.
6. Click Close.
7. If the folder is a public folder, click an option under Allow these forms in this folder, to limit the forms you want to be available for other people who use the folder.
Create or modify a rule for a public folder
You must have owner permission for a public folder to create or modify rules for the folder.
1. If the Folder List is not visible, click the View menu, and then click Folder List.
2. Click Public Folders, and then right-click the public folder you want to create or modify rules for.
3. Click Properties on the shortcut menu.
4. Click the Administration tab, and then click Folder Assistant.
5. To create a rule, click Add Rule.
To modify a rule, select a rule in the list, and then click Edit Rule.
6. Enter the conditions the item must meet for the action to occur. For more conditions, click Advanced.
For Help on an option, click Help.
7. Under Perform these actions, select the options you want.
Note: When you create a rule, it is active by default.
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