Create a personal distribution list
1. Click on File and point to New.
2. Click Distribution List.
3. In the Name box, type a name for the distribution list.
The distribution list is saved in your Contacts folder by the name you give it.
4. Click Select Members. In the Show names from the list, click the address book that contains the e-mail addresses you want in your distribution list.
5. In the Type name or select from list box, type a name you want to include. In the list below, select the name, and then click Add.
6. If you want to add a longer description of the distribution list, click the Notes tab, and then type the text.
7. Click Save and Close.
Import a personal distribution list from the Global Address List
1. Click on Tools and select Address Book.
2. In the Show names from the list, click Global Address List.
3. In the Type name or select from list box, type the name of the distribution list you want to import into your Contacts folder. In the list below, double-click the name.
4. Click Personal Address Book.
5. Click Update Now.
Save a contact as a vCard
1. Click Contacts.
2. Open the contact you want to save as a Vcard.
3. On the File menu, click Export to vCard file.
Prepare a contact list for export
1. Create a folder for the contacts you want to export or use for mail merge.
2. Click Contacts, or click another private or public contacts folder you want to copy information from.
3. To copy the contacts, press and hold down CTRL and drag the contacts you want from the contacts folder you just clicked to the temporary contacts folder.
Export a partial list of contacts
1. Create a new folder for the contacts you want to export.
2. If the Folder List is not visible, click the View menu, and then click Folder List.
3. On the Tools menu, click Find to group the contacts you want to export.
4. Press and hold down CTRL and drag the contacts to the new contacts folder to copy them.
5. On the File menu, click Import and Export to export the new contacts folder.
6. Click Export to a file.
7. Follow the instructions in the Import and Export Wizard.
Note: If you export to a file for use in Microsoft Word, choose either the Tab Separated Values or the Comma Separated Values file type.
Add a name to a personal distribution list
1. Click Contacts.
2. Open the distribution list in your Contacts folder.
In your Contacts folder, distribution lists are marked with  .
3. To add an address from an address book or a contact folder, click Select Members. To add an address that is not in a contact folder or an address book, click Add New.
Remove a name from a personal distribution list
1. Click Contacts.
2. Open the distribution list in your Contacts folder.
In your Contacts folder, distribution lists are marked with .
3. In the Name box, click the name you want to remove.
4. Click Remove.
Update a distribution list with new email addresses
1. Click Contacts.
2. Open the personal distribution list in your Contacts folder.
In your Contacts folder, distribution lists are marked with .
3. Click Update Now.
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